Wissensdatenbank

Text Signatures - On Desktop Thunderbird

1. Open Thunderbird: Launch the Thunderbird application on your computer.

2. Go to Account Settings: In the left sidebar, click on your email account name, then select “View settings for this account”.

Find the Signature Section: In the Account Settings window, scroll down until you see the Signature text box.

Type Your Signature: Enter the text you want to appear at the bottom of your emails (e.g., name, job title, phone number).

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2. Keep It Plain Text: Make sure the “Use HTML” box is unchecked if you want a simple text-only signature.
3. Optional – Use a File Instead: If you prefer, save your signature in a .txt file, then check “Attach the signature from a file instead” and select your file.
4. Save Your Settings: Click OK to confirm. Your signature will now automatically appear in all new emails and replies
5. You should now see the signature as text every time you create a new email
6. 

Banner Image Email Signature - On Desktop Thunderbird

1. Open Thunderbird → Go to the hamburger menu (≡) in the top right.
2. Select Account Settings.
3. In the left panel, choose the email account you want to edit.
4. Scroll down to the Signature text section.

• By default, this is a plain text box.

• Click inside the signature box → then go to Insert → Image….
• Browse and select your banner file (PNG/JPG).
• Alternatively, paste an image URL if you want it hosted online.

Note: If the banner appears big you can adjust it before sending the email

Email Signature - On Desktop New Outlook for Windows/Mac

1. Open Outlook.
2. Click Settings (gear icon in the top right).
3. Select Accounts > Signatures.
4. Choose your email account if you have multiple.
5. Type your signature text in the box.
6. Save. It will be applied automatically to new emails and replies.

Email Signature - On Classic Outlook (Older Versions)

1. Open Outlook.
2. Click New Email.
3. Go to the Message tab > Signature > Signatures.
4. Click New to create a signature.
5. Type your text signature (plain text or formatted).
6. Set defaults (choose which account and whether it applies to new messages or replies).
7. Save and close.

Banner Picture Email Signature - Outlook

1. Open Outlook → Go to the File menu and select Options.
2. In the left panel, choose Mail → then click Signatures….
3. In the Email Signature tab, either select an existing signature or click New to create one.
4. Place your cursor where you want the banner to appear.
5. Click the Picture icon (looks like a small landscape) → browse and select your banner image (PNG/JPG).
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7. Resize if needed by dragging the corners of the image.
8. Add any text above or below the banner (e.g., name, title, contact info).
9. Click OK to save → then OK again to exit Options.
10. Outcome after composing a new email

Email Signature - On Webmail (Roundcube interface)

1. Log in to Webmail
   • Open your browser and go to your Webmail login page (yourdomain.co.zw/webmail).
   • Enter your email address and password, then click Log in.
2. Open the Settings Menu
   • Once inside, look for the Settingsoption (on left sidebar).
   • Click Settingsto open the configuration panel.
3. Go to Identities
   • In the left-hand menu, select Identities.
   • Click on your email address in the list to edit its settings.
4. Add Your Signature
   • Scroll down to the Signature
   • Type your desired signature text (e.g., name, title, contact info).
   • Use the formatting toolbar to add bold text, colors, or links.
   • 
   • To add a logo or image to your email signature, first locate and click the Insert Image icon, which may display the text "HTML" when you hover your cursor over it. Next, click the three menu dots located on the extreme right of the formatting toolbar to reveal additional options.
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   • From the expanded menu, click the secondary Insert Image icon and select the file from your computer to upload it. Once the upload is complete, the image will appear within the editor, allowing you to adjust its placement alongside your text.
5. Save Changes
   • Click Saveat the bottom of the page.
6. Test Your Signature
   • Compose a new email to see if your signature appears automatically.
   • If not, check your settings to ensure Automatically insert signatureis enabled.

Email Signature - BlueMail Mobile App

1. Open BlueMail : Launch the BlueMail app on your Android or iOS device.
2. Go to Settings: Tap the hamburger menu (three lines) in the top left, then scroll down and select More.
3. Select Signature: Tap Signature from the menu.
4. 
5. Choose Your Account: Scroll to the email account you want to update (each account can have its own signature).
6. Enter Your Signature Text:  Type your desired signature (e.g., name, job title, phone number).

• For plain text, just type normally.
• For formatting, use the toolbar (Bold, Italic, Underline, font size, font type, text color).